If you should decide not to have 24/7 answering, then you can have your phone carrier set to unforward your calls after hours, or set up a custom voicemail system. This voicemail system is included in your services and your options with it are limitless. You can have a single general voicemail box, or many boxes or even a phone tree.
No one likes to reach a call center. This is why we only have a small, dedicated team of receptionists answering your calls. You and your callers will become very familiar with the receptionists answering your calls, as they will with you. They soon will truly become an extension of yourself and your business. Each team consists of 5-7 receptionists. The number of teams you are assigned will depend on how long you need us to be available:
- Standard Business Hours – 1 Team
- Extended Hours – 2 Teams
- 24/7 – 3 Teams
The stereotypical answering service lacks a personal touch. The receptionist will only be able to do absolute basic tasks, such as answer your calls and perhaps cold transfer the caller to you. A virtual receptionist helps you with much more, upholding your company’s image and branding on each call as if the receptionist was right in your office. Your virtual receptionist will answer, screen your calls, transfer your desired calls, take down messages, and interact with your caller as you specify. The real difference between a typical answering service and a virtual receptionist like Abby Connect is that you can trust that the frontline of your business is in well-trained hands.
Abby Connect is available whenever you need us. Our standard package includes live answering anytime between the hours of 5am-9pm PST weekdays, and 6am-6pm PST on weekends. If you need answering beyond those hours, no problem! We offer 24/7/365 as an add on.
Our highly trained virtual receptionists are the only ones in the industry that time after time succeed in creating meaningful connections with your callers. Team Abby (as we call ourselves in-house) is full of dedicated, competent, bright and friendly virtual receptionists that are utilizing our proprietary technology and training to handle your calls in a seamless and professional manner. To meet your receptionists, visit About Abby.
An Abby Connect virtual receptionist can transfer calls to anywhere in the United States or Canada. While we can answer calls from international numbers and take messages, we can’t transfer back out to an international line. A few of our international clients have found it helpful to either get their own US-based phone numbers for easier call transferring or opt for our message taking services only.
Never! All of our virtual receptionists operate out of the USA, with 99.9% based at our company headquarters in Las Vegas, Nevada.
Receive your messages where you want them. We can email them, send them as a text message (SMS) to your phone, and even send them as a pop-up notification to the AbbyGO mobile app. We can also send them to multiple contacts in your company if you so choose.
We utilize a method called a “warm transfer.” Below is a walk-thru of a typical Abby Connect virtual receptionist call-handling (which is completely adjustable to your business needs).
With your personalized greeting, the call is answered by Abby.
After saying such phrases to the effect of “May I say who is calling? Thank you Max Greene, May I tell Susie Smith what your call is regarding?” Abby then places your caller on a brief hold while she tries your line.
Abby then attempts to contact you and, if successful, provides you with the information she acquired. You can then either accept the call in which the caller will be transferred immediately. Conversely, if the call is declined, Abby can offer your caller voicemail or to personally take a message which is then emailed to you instantly. Also, during this time your caller can hear the Custom Transfer Tune of your choice!
Certainly! Abby will transfer your calls to any designated phone numbers you have provided whether it is a home line, your cell phone, an office line, etc. With your guidance, our virtual receptionist team can try your cell phone line first, then your office or vice versa, so we can best ensure that you are speaking with everyone that is vital for you to speak with. This way, you won’t miss any potential leads!
We have revamped our call recording capabilities! Everyone now has the option to add call recordings to their account. This feature does require (by law) a quick message to callers that the call will be recorded. To activate call recording, reach out to your account manager or email firstname.lastname@example.org.
Need to confirm your appointments for the following workday? Have vital information you need to gather or relay to a client? Abby Connect virtual receptionists can help lighten your load. These calls are billed along with your monthly plan, and use your phone number as the outbound caller-ID. Our receptionists are able to make 8 outbound calls per hour and will respond to you with the outcome of each call.